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Leadership Development Committee Minutes March 6, 2008

MEMBER PRESENT
Colette Adams X
Charles Beatty X
Mary Butler
Shari Cooper, Vice Chair X
Ruben Garcia
Todd Gatewood X
Dianne Koehler X
Courtney Jordan, Chair X
Sue McCrary X
Paula Radidoux X
Richard Steinbrunner
Dee Tobias X
Cynthia Walker
Curt Wellman X

OTHER COUNCIL MEMBERS PRESENT
Ann Christopher
Peter Keiser
Michael Scholl

GUESTS
Tom Gannon

STAFF
Fatica Ayers
Gary Groom
Tammy Waller
David Zwyer

Call to Order:

Chairwoman Jordan called the meeting to order at 10:10 a.m.

Chairwoman Jordan called for acceptance of the previous meeting minutes. Todd Gatewood moved the minutes be adopted as written. Curt Wellman seconded the motion. Chairwoman Jordan pointed out that a guests name was spelled incorrectly and should be fixed. A voice vote was taken and the motion passed. Courtney Jordan abstained.

Grant Updates:

Paul Jarvis reported the Partners in Policymaking Training in Scioto County was continuing to recruit participants for the training. So far, the grantee had 18 applicants and was planning a late-April start date.

Paul Jarvis reported that quarterly reports were received by the deadline, but they did not include the performance target sections of their reports. Paul has asked the grantees to complete those sections and submit them. Based on a review of the state plan language for People First of Ohio, many of the outcomes for 2007 were achieved. Based on the quarterly report received from the Statewide Coordinator, the gathering was conducted in December and other activities were still underway. Paul clarified the coordinator grant is on a different grant schedule and still had an additional quarter to report.

State Plan Language:

Chairwoman Jordan moved to the next item on the agenda, the state plan language. Paul Jarvis submitted to the committee the state plan language for 2008 for review.

Chairwoman Jordan asked the committee to consider recent information that indicated the committee did not have enough funds to continue all projects in 2009. Susan McCrary suggested using unspent funds from other projects that discontinued early and mentioned Kent State’s program. Committee members discussed the need to develop alternatives before asking other committees to help fund Leadership Committee projects.

Paul Jarvis outlined the budget for 2009-2011 and indicated that Cynthia Walker had raised the issue about unused funds for Leadership Projects were being used for more than one year. Paula Rabidoux indicated one option could be to trim the budget of all of the grants to bring the committees projects in line with the Leadership Committee’s allotment.

Chairwoman Jordan indicated that Cynthia Walker had expressed to her a concern that the statewide coordinator has not completed the tasks associated with the grant, specifically the listserv. Chairwoman Jordan also stated that Cynthia had concerns about the gathering.

Shari Cooper asked if we had contacted the grantee to see why the listserv hadn’t been set up. Chairwoman Jordan indicated that the listserv was in development and the grantee had discussed this at the gathering.

Paula Rabidoux suggested that the performance of all of the grants be considered to help the committee make a decision. As an alternative to that, each grant could be reduced by $4,738 to bring all projects in line for the rest of the 5-year plan.

Paul Jarvis informed the committee that because the coordinator grant ran on a separate grant schedule, some decision would be needed in the short term to determine whether to have the grantee submit a continuation application. Chuck Beatty expressed a desire to see more details and information about all of the grants.

Chuck Beatty made a motion to not conduct a continuation grant review for the coordinator grant in April, to eliminate the coordinator portion of the grant from the state plan language and to establish a subcommittee to meet in April to consider alternatives for the Leadership Development Subcommittee. Curt Wellman seconded the motion. No further discussion was offered. A voice vote was taken and the motion passed. There were no abstentions.

Chairwoman Jordan appointed herself, Chuck Beatty and Cynthia Walker to the subcommittee and appointed Todd Gatewood and Paula Rabidoux as alternates.

Paul Jarvis asked if the committee wanted him to prepare a state plan amendment to remove the coordinator portion of the grant from the state plan. Curt Wellman made a motion to have Paul prepare a state plan amendment for Council’s consideration during the business meeting. Shari Cooper seconded the motion. Paula Rabidoux asked a question about the plan amendment. No further discussion was offered. A voice vote was taken and the motion passed. There were no abstentions.

The state plan language for People First was reviewed. Some discussion was offered regarding the use of Council’s logo. Paul Jarvis will work up draft language to address promotion Council in the People First grant.

There was also a suggestion to look at the wording around the grantee’s meeting requirement. Recently, the grantee combined two meetings into one and some consideration should be given to providing that flexibility in the state plan language.

The issue of their quarterly reports was raised. Paula Rabidoux suggested that we invited them to continue providing the materials in the fashion they have in the past, but to also submit under the new DD suite template, as required.

No further discussion was offered.

Todd Gatewood moved that the committee be adjourned. Curt Wellman seconded the motion. Without objection the committee was adjourned at 11:00 a.m.