OHIO DEVELOPMENTAL DISABILITIES

COUNCIL

QUARTERLY PROGRAM REPORT

Instructions

FFY 2007

QUARTERLY PROGRAM REPORT INSTRUCTIONS

REPORT GUIDELINES

Using a succinct and brief narrative format, please answer Sections I, II, III and IV related to your grant activities for the quarter. Written response should reflect the outline of your original proposal in addition to new information. Please limit your narrative report to 10 pages total. Applicable quantitative data are to be reported in Section V. Any additional quantitative or qualitative data may be attached as appendices.

SECTION I – PROGRESS TOWARD PERFORMANCE TARGETS

Please describe your progress, according to the required Performance Targets listed in the State Plan and any additional Performance Targets you included in your Proposal. Describe each Performance Target separately, noting particularly, the evidence of an achieved milestone.

SECTION II – OUTREACH TO THE UNSERVED AND UNDERSERVED

Report on the continued progress of outreach efforts achieved this quarter, including:

- Outreach activities performed this quarter and their outcomes

- Your outreach efforts extended to how many people

- How many people applied or accepted services?

- Key community people/organizations you worked with this quarter to provide outreach to unserved/underserved

- Your plan to sustain your outreach activities

- How you measured progress towards your outreach goals

- Barriers, if any, that prevented you from achieving your outreach goals? What you did to overcome these barriers?

SECTION III – INVOLVEMENT OF INDIVIDUALS WITH DEVELOPMENTAL DISABILITIES AND/OR THEIR FAMILIES.

Describe how this quarter’s activities involved individuals with developmental disabilities and/or family members in project activities (in both paid and unpaid roles).

SECTION IV – REFLECTION AND EVALUATION

Your proposal was designed and approved to achieve an identified outcome statement according to the accomplishment of selected performance targets. We are interested in your on-going perceptions and observations. We are also interested in the feedback you receive through formal or informal involvement from key stakeholders. There may be milestones that prove to be less successful than anticipated. There may be barriers you have encountered. We are interested in the strategies you are pursuing toward resolution of those barriers. Please use this section to also describe unanticipated outcomes, unexpected resources, unique approaches taken or new ways of thinking about the project. In summary, please describe the learning that is taking place as you implement your proposal and its impact on your milestones.

SECTION V – PERFORMANCE TARGETS

Reporting for this section is numerically focused. You are encouraged to collect as much data within any Area of Emphasis that your project generates. At the very minimum, you must collect and report data for those performance targets detailed in your specific proposal.

Council’s State Plan is divided into ten Areas of Emphasis (CH - Child Care, CR - Cross Cutting, ED - Education and Early Intervention, EM - Employment, CS - Formal and Informal Community Supports, HE - Health, HO - Housing, QA - Quality Assurance, RE - Recreation, and TR - Transportation). A limited number of subsets have been added so that you may differentiate between self-advocates, family members, and others when reporting on people being active or trained in systems advocacy.

In your proposal, you were required to articulate strategies to help you verify numbers corresponding to each Performance Target. The rationale behind that requirement is, at some point in time, we will be called upon to justify where the numbers came from. We will in turn ask you for that information, if we don’t already have it. That means the numbers you submit must be verifiable.

TYPES OF PERFORMANCE TARGETS

There are three types of performance targets in all of the Areas of Emphasis except Cross Cutting: for People, for Dollars Leveraged, and for Policy.

People -

§ People receive direct services/supports from Council demonstration projects. Reporting the number of people directly served/supported by Council demonstrations and pilot projects shows that the purpose of direct service demonstration is to contribute to societal change and is not an end in itself.

§ Behavior changes of individuals, which affect the outcome. When Councils/Subgrantees work with or train people to cause them to do something to increase or improve services and supports, that behavior change can be observed. The change probably does not result immediately. This type of performance target acknowledges that in order for systems to change, key individuals need to adjust their thinking or do something differently in order for the lives of people with developmental disabilities to improve. Examples of such individuals are real estate agents, bankers, emergency medical technicians, etc.

Dollars Leveraged -

§ Dollars are leveraged for services/supports. If funds are authorized or approved (by the State legislature or other public or private organization), related to a Council initiative, services are ordinarily not available until the next year. Dollars leveraged means that the Council invested some of its funds with the intent of encouraging funding from another governmental source, such as state appropriations, or a private (non-profit, proprietary, non-governmental) source, such as money, services or equipment donated by a corporation, and the match provided by Subgrantees under Council contract.

Policy -

§ Policies and programs are improved or created. When authority for new programs/policies or changes in current programs/policies are approved, whether in the public or private sector, there is ordinarily a period of time before people with developmental disabilities and their families see the impact.

Cross Cutting Area of Emphasis -

These performance targets are specific to the number of public policymakers educated, the number of products distributed to them, and the number of members of the general public estimated to have been reached. Sub-grantees are to track individual policymakers (see Glossary for definition) rather than individual issues to obtain an unduplicated annual count.

APPENDIX A

GLOSSARY OF TERMS AND PHRASES

Collaborators – those with whom the Council works (but does not fund) in order to accomplish a particular outcome.

Contractor – an individual or entity in whom the Council invests to assist in accomplishing performance targets in the State Plan. Certain kinds of contracts may not require match. (See Implementer and Grantee)

Dollars leveraged – refers to the results of an initial investment of Council funds (including time and other resources) to gain a dollar return from other sources. Funds can be either public or private, depending upon the measure.

Educated about – refers to Councils (or their grantees) imparting information or knowledge by instruction or teaching. The information can be imparted individuals or groups of individuals in formal or informal settings. Educating others is used in these measures only with respect to policy makers. For all other target groups the term “training” is used. See below.

Facilitate – to make easier or less difficult. Individuals in various occupations and professions with whom Councils work are targeted to make it easier for people with disabilities to attain their goals.

Family members – refers to the individual members in families, one of whom has a disability.

(Sub)Grantee – an organization in which Councils invest to assist in accomplishing performance targets in the State Plan. (Sub)Grantees are normally required to provide a match and more latitude is allowed in activities designed by the (sub)grantee than would be the case for a contractor.

Implementer – refers to individuals and/or organizations who are the Council’s agents in fulfilling activities which result in outcomes. Both council members/staff and (sub)grantees/contractors are considered implementers. The latter are recipients of Council funds. (See Collaborators, Intermediaries)

Individuals – refers to individuals (children or adults) with developmental disabilities.

Intermediaries – those through whom the Council must work (but does not fund) in order to accomplish a particular outcome.

Invest – refers to Council funds that are granted or contracted to other entities to result in agreed-upon outcomes.

Outcome – the final result of an activity or activities or situation

Part B Funds – funds authorized to Councils through the Developmental Disabilities Assistance and Bill of Rights Act. Each participating State receives an allotment based on population and other factors.

Performance Target – a measurable, observable outcome which describes a change in the behavior of target groups/individuals or the condition of the customer, is bound in time, doable with a stretch and defines success.

Policy – refers to a definite course of action adopted and pursued by a governmental or organizational entity.

Private programs – refer to those programs maintained at private expense through the non-profit, proprietary non-governmental (non-public) sectors. While non-profit organizations frequently are grantees/contractors of governmental agencies, making it difficult to determine whether they are publicly or privately financed, for purposes of these measures, such programs should be viewed as private.

Products – refers to the output of particular activities, including publications, audios, videos, reports, issue papers, PSA, curricula, manuals, etc. (Note: The current measure related to dissemination of products refers to “publications”. This term should be changed in the measures to “products” to include more items.)

Programs Created – when in reference to public programs, refers to programs which are authorized in law, such as by State legislatures, county councils/commissions, or city councils.

Programs Improved – refers to changes in the approach, structure, quantity or quality of programs which serve people with developmental disabilities which bring the program closer to the vision expressed in the life goal.

Public dollars – refer to funds that are appropriated through a legislative process at the State, county or municipal level.

Public policy makers – refers to elected and appointed officials at the State, regional/county or local/municipal levels. This term may refer to heads of important agencies that may be state employees rather than “elected or appointed officials” if their positions enable them to change publicly financed programs for the better. Results by people who make policy in the private sector are reported in measures dealing with occupations and professions.

Public programs – refer to those programs created by law, which are maintained at public (taxpayer) expense through governmental agencies.

Self-advocates – refers to individuals with developmental disabilities who speak for themselves with regard to services, supports and rights.

Stakeholders – any person or group who has an interest in, stands to benefit from or be harmed by a particular action or activity.

Systems advocacy – refers to a process of pleading, supporting or recommending a cause or course of action on behalf of others.

Target Groups – groups of individuals whose behavior Councils wish to change to enable people with developmental disabilities and their families to attain their life goals (people in various professions, occupations, policy makers, self-advocates and family members) to meet a performance target.

Training – refers to a method of instruction in a particular skill or topic with opportunities to practice that skill. Training occurs in a group setting, as opposed to educating which can be individual as well as a group setting.